Privacy Policy

1. Information We May Collect

Depending on how you interact with HFL and this website, we may collect information including:

• Your name
• Email address
• Telephone number
• Club or organisation affiliation
• Information contained in enquiries or correspondence
• Information voluntarily submitted through website forms
• Feedback or other communications provided to HFL
• Technical and website usage information

HFL will generally only collect information that is reasonably necessary for its functions, activities or operation of the website.

2. Information Collected Automatically

When you visit the HFL website, certain technical information may be collected automatically by the website, hosting provider or third-party services used by the website.

This may include:

• IP address
• Browser type
• Device type
• Operating system
• Approximate geographic location
• Pages visited
• Referring website
• Date and time of visits
• Website interactions
• Other diagnostic or analytics information

This information may be used to operate, secure, maintain and improve the website and understand how visitors interact with it.

3. How We Use Personal Information

HFL may use information collected through the website to:

• Respond to enquiries and correspondence
• Provide information about HFL competitions and activities
• Administer League-related matters
• Communicate with clubs, officials, participants and members of the community
• Operate and maintain the HFL website
• Improve website functionality and user experience
• Investigate technical or security issues
• Maintain records where reasonably necessary
• Comply with legal, regulatory or administrative obligations
• Protect the rights, property and safety of HFL and others

HFL will not sell or rent personal information collected through this website to third parties.

4. Third-Party Platforms and Services

The HFL website may integrate with, embed content from or provide links to third-party platforms and services.

These may include services such as:

• PlayHQ
• YouTube
• Facebook and other social media platforms
• Affiliated club websites
• Website hosting and infrastructure providers
• Analytics services
• Other football, sporting or administrative platforms

When you interact with third-party content, embedded media or external links, those third parties may collect information independently of HFL.

Their collection and handling of information is governed by their own terms and privacy policies.

HFL does not control and is not responsible for the privacy practices, security or data handling practices of third-party websites or services.

5. PlayHQ and Competition Information

Certain registration, participant, fixture, result, ladder or competition information may be provided through PlayHQ or another authorised competition-management platform.

Information provided directly to those services is subject to the privacy practices and terms of the relevant service provider in addition to any applicable HFL policies.

HFL's website may display or link to information made available through those platforms.

6. Cookies and Similar Technologies

The HFL website may use cookies or similar technologies for purposes including:

• Essential website functionality
• Security
• Remembering website preferences
• Measuring website performance
• Understanding visitor behaviour
• Improving website functionality

Some cookies or similar technologies may be provided by third-party services integrated into the website.

Visitors can generally manage cookies through their browser settings. Disabling certain technologies may affect website functionality.

7. Disclosure of Personal Information

HFL may disclose personal information where reasonably necessary to:

• Operate the League or website
• Respond to an enquiry or request
• Work with affiliated clubs or relevant football bodies
• Engage technology, hosting or administrative service providers
• Protect HFL's legal rights or interests
• Prevent or investigate suspected misuse, fraud or security incidents
• Comply with applicable law or a lawful request from an authority

Where reasonably practicable, HFL will limit disclosure to information necessary for the relevant purpose.

8. Photographs, Video and Public Sporting Activities

HFL competitions and events are public sporting activities and may be photographed, filmed or otherwise recorded.

Photographs, video, match footage or other media relating to HFL competitions may appear on this website or on associated media channels where HFL is authorised to publish that material.

Where content is supplied by clubs, photographers, broadcasters, media partners or other third parties, ownership and usage rights may remain with the relevant rights holder.

Requests or concerns regarding particular content can be directed to HFL using the contact details below.

9. Children's Privacy

HFL competitions include junior participants.

HFL recognises the importance of appropriately handling information relating to children and young people.

The website is primarily intended to provide general League and competition information. Children and young people should avoid submitting unnecessary personal information through public-facing areas of the website.

Registration and participant information may also be handled through separate systems such as PlayHQ and will be subject to the applicable policies and requirements of those systems and HFL.

10. Data Security

HFL takes reasonable steps to protect personal information against:

• Loss
• Misuse
• Interference
• Unauthorised access
• Modification
• Disclosure

However, no internet transmission, website or electronic storage system can be guaranteed to be completely secure.

HFL cannot guarantee the absolute security of information transmitted over the internet.

11. Data Retention

HFL may retain personal information for as long as reasonably necessary for the purpose for which it was collected, to administer League activities, maintain appropriate records, resolve disputes or satisfy applicable legal requirements.

Information that is no longer reasonably required may be deleted, destroyed or de-identified where appropriate.

12. Access and Correction

You may contact HFL if you would like to request access to personal information HFL holds about you or believe that information is inaccurate, incomplete or out of date.

HFL may need to verify your identity before processing a request.

Certain exceptions may apply where permitted by law.

13. External Websites

The HFL website contains links to websites that are not operated or controlled by HFL.

HFL is not responsible for the content, security, availability or privacy practices of external websites.

Users should review the privacy policies and terms of any external website they choose to visit.

14. Changes to This Privacy Policy

HFL may amend this Privacy Policy from time to time to reflect changes to the website, League operations, technology or applicable requirements.

The current version will be published on this website with its latest revision date.

15. Contact

For questions, requests or concerns regarding this Privacy Policy or the handling of personal information, please contact:

• Hills Football League
• Shop 6–27 Hutchinson Street
• Mount Barker SA 5251
• Phone: (08) 8398 2524
• Email: hflinc@bigpond.com